Administrative Analyst

City of Longmont, Colorado
Published
December 19, 2020
Location
Longmont, CO
Category
Job Type

Description

20200331 Administrative Analyst

CLOSING DATE: January 18, 2021

APPLY ONLINE AT LONGMONTCOLORADO.GOV/JOBS

 

Department: Longmont Power and Communications

Division: Internal Services/Administration

 

Hiring Range: $23.55 - $26.17/hour

Monday - Friday
Regular Full-time with Benefits

Benefits include: Medical, Dental, Vision, Flex Spending, Defined Benefit Pension Plan, 401(a) Money Purchase Plan, Life & Survivor, Term Life & AD&D, Long Term Disability, Bereavement, Jury & Witness Duty, FMLA, Military Leave, Sick, Vacation, Holiday pay, EAP, Tuition Assistance.

Other benefits: Optional, employee elected, voluntary benefits are available.

 

 

 

Definition:

Perform a wide variety of tasks in providing highly responsible administrative staff assistance, conducting specific and comprehensive analyses of a wide range of municipal policies, organization, procedures, financial services, and maintenance and analysis of department/division data.

 

Initially, this position will report to the Longmont Power & Communications Administrative Supervisor.  Long term this position will be evaluated as part of the ongoing reorganization effort with Public Works & Natural Resources and other City Departments with potential new positions and reporting structures.

 

Principal Duties:

Develop and maintain department activity, accounting, and statistical tracking processes, spreadsheets, and databases.  Compile, analyze, and ensure accuracy of data. Work closely with professional and management staff to assist in the interpretation and analysis of data.  Schedule work orders, service calls, and other activities for departmental    employees.  Maintain activity and work logs. Dispatch other employees on a regular or emergency basis.  Develop and implement processes related to data management activities.  Develop and conduct surveys of various department programs and services.  Analyze data and prepare reports and recommendations.  Develop and modify databases and spreadsheets to ensure proper tracking and maintenance of collected data.  Participate in the design and installation of new and revised software programs and systems.  Administer non-complex, administrative-oriented department programs.  Serve as point of contact to the public and customers and resolve issues.  Maintain program data and prepare related reports.  Assist in the tracking, analysis, and presentation of financial and budgetary information. Maintain and modify department databases.  Assist in resolving issues with department and Finance.  Prepare reports.  Perform special projects within department/division as assigned.  Represent the department and/or City in interdepartmental, interagency, community, and professional meetings as required.  Confer with members of the public and the media to explain policies and programs, respond to complaints and requests for information.  Performs essential duties and additional tasks in a manner which enhances City Attributes.

Working Environment:

Work is generally performed in standard office environment.  Frequent use of technical office equipment including personal computer, document preparation equipment, telephone, and fax machines.   May involve the ability to move 15 -20 pounds, mobility through diverse work environments, and frequent exposure to stress associated with varied, complex tasks.  May be required to work long or non-traditional hours to fulfill organizational needs, projects, or special circumstances.  Exposure to frequent interruptions. Physical requirements include frequent use of fingers, use of both hands, sitting, correctable vision, hearing, speaking and writing; Mental requirements include frequent reading of documents, use of confidentiality, problem solving, detailed work, math, reasoning, verbal and written communication, customer contact and multiple concurrent tasks.

Qualifications:

Any combination of education and experience equivalent to an Associate’s Degree from an accredited college or university with major coursework in business administration, public administration, social science, or related field and at least two years of general administrative experience preferably in a municipal government.  Special Qualifications: Bilingual (English/Spanish) proficiency desirable.  Valid Colorado driver’s license required.

 

 

Selection

The selection process will include complete job description review, personal interview, computer testing, background investigation, criminal background check, and substance screening.

 

DEADLINE: 11:59 P.M. ON January 18, 2021

Online application (required) must be successfully submitted by 11:59 p.m. on January 18, 2021. The online application process is available for this position on our website at www.longmontcolorado.gov/jobs. Resumes are not accepted in lieu of the City Application. For more information, call (303) 651-8609.

 

The City of Longmont offers Equal Opportunity for employment to all qualified applicants. It is the policy of the City of Longmont not to discriminate on the basis of race, color, religion, creed, national origin, sex, sexual orientation, age, ancestry, veteran status, or disability unless related to a bona fide occupational requirement. If you need special assistance in the selection process, please contact the Human Resources Department in advance to make arrangements.

 

 

AN EQUAL OPPORTUNITY EMPLOYER

ALL CITY OF LONGMONT FACILITIES ARE SMOKE FREE

 

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