Education Manager

University of Colorado
Published
August 1, 2022
Location
Denver, CO
Category
Job Type

Description

Description

University of Colorado | CU Anschutz Medical Campus

School of Medicine | Department of Medicine, Division of Cardiology

Official Title: Academic Services Program Manager

Working Title: Education Manager

Position #00796466 Requisition # 26222

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers

  • The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date. Information regarding this requirement, and exemptions can be found at:

Anschutz: www.ucdenver.edu/docs/librariesprovider284/default-document-library/3000-general-admission/3012---covid-19-vaccination-requirement-and-compliance.pdf?sfvrsn=4e9df3ba_2

Denver: www.ucdenver.edu/coronavirus

Exemptions vary by campus location/department.

Campus/Unit-Specific Exemptions:

  • Anschutz Campus Exemptions are allowed for medical or religious reasons.

  • Denver Campus - Exemptions are allowed for medical, religious, or personal reasons.

  • Consolidated/Central Services Administration Will follow Anschutz policy on exemptions.

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The Department of Medicine, Division of Cardiology has an opening for a full-time University Staff (unclassified) Education Manager position.

The University of Colorado Anschutz Medical Campus is a world-class medical destination at the forefront of transformative science, medicine, education and patient care. The campus encompasses the University of Colorado health professional schools, more than 60 centers and institutes, and two nationally ranked independent hospitals - UCHealth University of Colorado Hospital and Children's Hospital Colorado - that treat more than two million adult and pediatric patients each year. Innovative, interconnected and highly collaborative, the University of Colorado Anschutz Medical Campus delivers life-changing treatments, patient care and professional training and conducts world-renowned research fueled by over $650 million in research grants. For more information, visit www.cuanschutz.edu .

Nature of Work :

The Division of Cardiology in the Department of Medicine is looking for a creative, innovative individual to direct, manage, and evaluate the fellowship programs in the Division of Cardiology. This is a full-time exempt professional position located at the AMC campus. On behalf of the Fellowship Program Directors, individual will perform managerial duties as related to planning, directing, and coordinating academic, operational, and financial activities of the fellowship programs; assisting in the development of program educational and administrative goals and objectives; developing the mapping of the fellowship programs structure; and providing sound guidance and advice on other pertinent fellowship program issues.

The position will provide high-level management and oversight for all educational duties and systems. The position will prepare, review, and analyze all divisional educational goals; work closely with Directors, Managers, Supervisors, and Mentors concerning policy and procedures; develop effective working relationships with other departments such as Graduate Medical Education, Procurement, and external entities; assume a leadership role in the Fellowship Programs; and manage a variety of special projects as assigned.

Additionally, this position will oversee and help manage the coordination of all aspects of CME Division conferences including but not limited to: developing and managing conference and educational grant budgets, generating and tracking all necessary paperwork for CME approval; working closely with Directors and contractors to develop policies and procedures to ensure all conferences are in compliance with University policies; and overall management and execution of conferences from start to finish.

Supervision Received

Reports to and works closely with the Research Services Manager of the Division of Cardiology.

Supervision Exercised

This position helps train and oversee the work of one Academic Services Professional who will assist in supporting the Cardiology fellowship operations.

Examples of Work Performed:

Fellowship Program Functions

  • Directos all program operational activities, creates program goals and and ensures that goals and objectives are accomplished

  • Provides direction to fellows on program policies and procedures

  • Create/updates program policies as needed and as GME office policies change

  • Manages and implements all ACGME and GME policies and procedures at the division level to ensure accreditation of fellowships

  • Manages all aspects of the annual rotation schedule and changes including entering and updating in MedHub

  • Partners with program directors for faculty development and continuous quality improvement

  • Acts as the main point of contact between Fellows and Division and other constituents, including GME, department, clinics, patients, visitors, and others.

  • Ensures fellows compliance with medical and controlled substance Licenses, DEA number, BLS/ACLS/PALS, USMLE/ TB test, flu shot, N95 respirator mask fitting, and computer training requirements.

Evaluation

  • Manage all aspects of fellowsip evaluations in MedHub.

  • Direct operations related semi-annual fellows reviews with program directors and associate program directors, including preparation and portfolio review

  • Manage the exiting process for all fellows.

Fellow Recruitment

  • Oversee all aspects of onboarding new fellows by working with the Graduate Medical Education office and collecting and submitting all necessary paperwork for fellows to rotate through three different hospitals

  • Manages the annual fellowship interview process. This includes processing of applications through the Electronic Residency Application Service (ERAS) program, collaborate with faculty to review and screen candidates, and oversee the operations for interview dates.

  • Directs the process for determining applicant eligibility including program selection policy, Educational Commissions for Foreign Medical Graduates (ECFMG) and visa requirements.

Program Accreditation

  • Serves as the division primary contact and SME for all ACGME specialtys program requirements and interpretations

  • Manages the annual ACGME program and fellows update process and ensures annual compliance is in place and maintained.

  • Manages data for ACGME Next Accreditation System (NAS)

  • Serves as a SME in ACGME site visits

Finance

  • Develop, manage and reconcile the financial operations for all aspects of fellowship division budget.

  • Manage the fellowship procurement process by ensuring accurate allocations of expenses, adherence to school and division procurement policies, and appropriate use of funds.

  • Creates and implements travel and procurement policies and procedures in relation to managed events

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need.

Minimum Qualifications:

  • A bachelors degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.

  • Three (3) years of experience supporting a fellowship program, residency program, and/or graduate medical education.

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelors degree on a year for year basis, but not for the specific 2 years of experience.

Preferred Qualifications:

  • Four (4) or more years of experience working with fellowship programs and/or graduate medical education in a health care setting or a closely related field.

  • Experience with computer programs related to Fellowship needs, such as MedHub or Electronic Residency Selection System (ERAS).

  • Experience administering new employee orientations and presenting information to large and small groups.

Knowledge, Skills, and Abilities:

  • Ability to develop and implement program ideas into successful academic programs.

  • Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

  • Demonstrated commitment and leadership ability to advance diversity and inclusion.

  • Ability to work independently and pay close attention to detail.

  • Ability to communicate effectively, both in writing and orally.

  • Excellent interpersonal and problem solving skills and ability to diplomatically handle problems of a sensitive and/or confidential nature.

  • Demonstrated leadership and superior organizational skills.

  • Commitment to providing excellent customer service.

  • Ability to perform the essential functions of the job as outlined in the position description.

  • Ability to meet multiple concurrent deadlines with continuous changing of priorities.

Salary and Benefits:

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The salary range (or the hiring range) for this position begins at $49,606-$63,098 and is commensurate with skills and experience.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: www.cu.edu/employee-services/benefits

Total Compensation Calculator: www.cu.edu/node/153125

Diversity and Equity:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [Click Here to Email Your Resumé] .

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ community, and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Job: Academic Services

Primary Location: Aurora

Job Category Academic Services

Department U0001 -- DENVER & ANSCHUTZ MED CAMPUS

Posting Date Jul 8, 2022

Posting Contact Name Sarah Ayala

Posting Contact Email [Click Here to Email Your Resumé]

Posting Number 00796466

Req ID: 26233

The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.

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