Legal Administrative Assistant (Legal Secretary)

Ballard Spahr, LLP
November 4, 2021
Denver, CO
Job Type


Ballard Spahr LLP is seeking an experienced Legal Administrative Assistant/Legal Secretary to support transactional lawyers in the Denver office, with a particular emphasis on Public Finance, Finance, and Real Estate. The selected candidate will provide overall legal administrative support, including extensive document production, coordinating closing materials, time entry, submitting expense reimbursements, maintaining schedules and calendars, making travel arrangements, updating contacts, and other work as needed.

This fast-paced position requires a high level of collaboration and motivation, strong time management skills, and the ability to effectively manage multiple priorities. The qualified candidate will be well organized, flexible, have good interpersonal skills and enjoy the challenges of supporting transactional fee earners while working collaboratively within an administrative team.

Requirements include technical proficiency at the advanced to expert level in Microsoft Office, particularly with Word. Superior organization is needed to oversee file maintenance. Top-notch accuracy, spelling, grammar and proofreading skills necessary. Requires the ability to handle meeting and travel arrangements and manage busy calendars. Position also involves the creation and editing of pdfs and Excel spreadsheets. A minimum of two years of experience in a legal environment or another professional environment, such as a financial institution, is required. Individuals with a strong background in advanced word processing are especially encouraged to apply.

Ballard Spahr is committed to increasing diversity in the legal profession and to supporting the communities where we live and work. People from all backgrounds are valued and integrated into every part of the firm. Diverse candidates including veterans and individuals with disabilities are encouraged to apply.

Ballard Spahr offers an excellent benefits package which includes medical, prescription drug, dental and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program. Additional benefits provided are health care and dependent care flexible spending accounts, and a health savings account; firm subsidized emergency child and elder care services; family and medical leave; employee assistance program; and a pre-tax transportation program. Time worked in excess of 40 hours per week will be paid at time and one-half of the hourly rate. The salary range is $50,000-$70,000, depending upon experience. This position might provide periodic remote work options after a period of successful acclimation to the firm. We are especially looking for an individual who is able to work until 6 p.m. Monday through Friday.

The health, safety and well-being of our Ballard community is a top priority. Therefore, all lawyers and staff are required to be fully vaccinated as a condition of employment. We believe this is the most prudent position to take in order to meet our obligation to provide as safe of a workplace as possible. The firm will provide exemptions and accommodations for medical and religious reasons consistent with applicable law.

The Firm is not accepting resumes from search firms for this position.

For immediate consideration, please visit our career page and apply online.

Ballard Spahr is an equal opportunity employer committed to fostering a culturally diverse environment. The firm encourages applications from a diverse pool of candidates, and all qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

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