ACCOUNTS PAYABLE & ADMINISTRATIVE SPECIALIST

Trimble & Associates, Inc.
Published
July 18, 2021
Location
Broomfield, CO
Category
Job Type

Description

Accounts Payable & Administrative Specialist

The Specialist position is responsible for managing accounts payable and handling administrative requests. The various
customer service and personal assistant duties will entail approximately 75% of the position.

ACCOUNTS PAYABLE & ADMINISTRATIVE SPECIALIST

RESPONSIBILITIES OF THE ACCOUNTS PAYABLE & ADMINISTRATIVE SPECIALIST

  • Manage accounts payable and credit card transactions using Intacct accounting software and other programs.
  • Handle accounts payable and credit card transactions for separate entities and vendors and verifies recorded in the correct entity.
  • Analyzes workflow processes.
  • Establish bills are paid in a timely manner and accurate manner while adhering to departmental procedures.
  • Processes invoices for payment.
  • Check figures, postings and documents for correct entry, mathematical accuracy and properly codes.
  • Receive, record and deposit cash and checks.
  • Comply with federal, state and company policies, procedures, and regulations.
  • Compile statistical, financial, accounting or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses.
  • Manage credit card activity including address fraud alerts and blocks, dispute fraudulent charges, order replacement cards.
  • Handle health insurance items including providing insurance cards, requesting invoices, submitting claims and filing.
  • Coordinate new bank account openings and online access.
  • Manage numerous service and subscription accounts including canceling services and recurring payments, updating contact information, porting cell phone numbers.
  • Complete membership applications for organizations including country clubs, synagogues, social clubs.
  • Complete rental applications for various items including storage units and vacation lodging.
  • Complete, renew, update and coordinate with items such as toll passes, passports, driver’s licenses, marriage licenses, voter registration and jury duty notices.
  • Assist with orders and purchases. Coordinate payments with shippers to release custom orders.
  • Arrange delivery and installation services.
  • Assist with special projects as requested.

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