Administrative and Budget Assistant to the Chancellor

University of Colorado
Published
August 6, 2022
Location
Boulder, CO
Category
Job Type

Description

Administrative and Budget Assistant to the Chancellor

Requisition Number:

40850

Location:

Boulder, Colorado

Employment Type:

University Staff

Schedule:

Full-Time

Posting Close Date:

10-Aug-2022

Date Posted:

27-Jul-2022

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Job Summary

The Office of the Chancellor at CU Boulder encourages applications for an Administrative and Budget Assistant to the Chancellor position! This is a high-level, confidential assistant who provides professional administrative support to the chancellor and Office of the Chancellor staff. This position functions with a great deal of independence and initiative and will establish and maintain effective working relationships within the chancellor, the Office of the Chancellor staff, the campus, the University system, and with other agencies and institutions.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

We are stewards of and advocates for the Chancellor's vision and the academic and research mission of the campus. We commit to listen to and engage with our constituents, support the campus community and our diverse customers, and foster a culture of learning, appreciation, innovation and creativity.

What Your Key Responsibilities Will Be

  • Work with the executive assistant and chief of staff to determine competing and complex scheduling priorities.

  • Handle and arrange complex and high frequency travel schedule for the chancellor, ensuring travel in as efficient and direct manner as possible.

  • Manage every detail of travel, locally, nationally and internationally.

  • Schedule and manage meeting invitations, zoom reservations, room reservations, logistics, and catering for campus leadership meetings.

  • Keep track of and advise chancellor of meeting attendees and provides RSVP lists to the chief of staff a day before meetings; advise the chief of staff of attendance by the provost and COO at Cabinet meetings as soon as known.

  • Schedule and organize meetings initiated by the chief of staff, and maintain the COS calendar.

  • Serve as the first point of contact for the Office of the Chancellor, greeting visitors and answering the main phone line.

  • Promote positive, welcoming, service culture in the Office of the Chancellor.

  • Ensure adherence to all CU and CU Boulder policies.

  • Ensure appropriate communication emanating from the office of the chancellor relative to time commitments and operational details.

  • Collaborate closely with the executive assistant, chief of staff, Office of the Chancellor staff and executive assistants for other university executives.

  • Prepare and processes journal entries in the finance system for smaller units associated with the Chancellors Office.

  • Serve as a backup to these other units for financial tasks such as preparing and entering purchase order requisitions, and other similar duties.

  • Prepare purchasing and travel expense reports for the events team.

  • The above is not an exhaustive list and the assistant will be expected to perform other duties as assigned.

    What You Should Know

  • This position will be working primarily in person, with some flexibility for occasional remote work.

  • All University of Colorado Boulder employees are required to comply with the campus COVID-19 vaccine requirement. (https://www.colorado.edu/health/facultystaff-covid-19-vaccine-requirement)

  • New employees must provide proof of vaccination or receive a medical or religious exemption within 30 days of employment

    What We Can Offer

  • Annual Salary is $60,000 - $67,000.

    Benefits

    The University of Colorado offers excellent benefits (https://www.colorado.edu/jobs/benefits) , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder (https://www.colorado.edu/about) .

    Be Statements

Be inspired. Be game-changing. Be Boulder.

What We Require

  • A Bachelors Degree from an accredited institution. Note: A combination of education and related technical/paraprofessional experience may be substituted for the bachelors degree on a year for year basis.

  • Two (2)+ years of experience in administrative or operational management.

    What You Will Need

  • Ability to communicate effectively, both in writing and orally.

  • Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

  • Outstanding customer service skills.

  • Sensitivity to and appreciation of cultural, political, and geographical differences, with ability to work well with staff, faculty, and students from around the world.

  • Ability to develop and support a welcoming, respectful, and inclusive environment for faculty, staff, and students.

  • Excellent organization skills and the ability to effectively prioritize.

  • Able to work independently and successfully with reliable professional judgment, often under time pressure.

  • Advanced written, verbal, and professional interpersonal skills.

  • Ability to handle confidential matters with extreme discretion.

  • Interest in working collaboratively on a team.

  • Creative problem solver.

  • Adaptable, able to negotiate and interact well with a wide variety of people.

  • Record of providing the highest level of customer service.

  • Ability to succeed in a fast-paced and complex academic environment.

  • Exceptional attention to detail.

  • Able to balance many priorities, sometimes with tight due dates.

  • Experienced professional use of Microsoft Office products, including Outlook, Word, Excel, and PowerPoint.

  • Experience with the Concur travel and expense systems.

    What We Would Like You To Have

  • Experience supporting CEO or senior-level executives and managing complex and sensitive issues.

  • Experience that lends itself to a comprehensive knowledge of higher education organizational culture, policies, and processes.

  • Four (4)+ years of experience in administrative or operational management.

    Special Instructions

To apply, please submit the following materials:

  • A current resume.

  • A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by August 10, 2022 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs. (http://www.colorado.edu/jobs/)

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: [Click Here to Email Your Resumé]

The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.

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