Administrative Assistant

Published
November 17, 2021
Location
Denver, CO
Category
Job Type

Description

Under minimal supervision the Administrative Assistant , provides administrative support to multiple business/functional areas. Coordinates smaller scoped area activities and performs moderately complex administrative duties as appropriate for the department. May be required to possess specific functional area knowledge to understand business context and provide added support value.

Essential Job Functions

  • Administrative support to Denver-based executive management team
  • Maintains and coordinates manager’s schedule; schedules appointments with company employees and clients; ensures schedule is feasible and makes efficient use of manager’s time.
  • Performs moderately complex office duties for department in word-processing, photocopying, faxing, report generation, and filing; may provide specialized administrative support such as moderately complex graphic creation for presentations and documents.
  • Manages office supply inventory and orders with local management team
  • Serves as point of contact for on-site vendor appointments
  • Provides administrative support to new employees as part of the new employee onboarding process.
  • Greets visitors to local office and manages visitor security for all guests.
  • Schedules business unit/functional area meetings and off-site functions; reserves conference rooms as appropriate; coordinates specific business unit/functional area activities as appropriate.
  • Coordinate travel arrangements for local staff or with other Administrative Assistants to support executives travelling from other company locations to the Denver office
  • Coordinates outgoing department correspondence. Creates original correspondence; assembles, addresses and mails documents to meet business needs.
  • Performs moderately complex specialized office duties according to business unit/functional area such as maintaining databases, compiling and analyzing data, and preparing reports/presentations to identify and convey results and trends.
  • Answers incoming calls; researches and responds to inquiries; escalates and/or routes calls to appropriate personnel as necessary.
  • Coordinates travel arrangements for manager and employees; ensures travel dates are correct; reserves appropriate accommodations to facilitate travel.
  • Distributes documents to department employees such as faxes, staff calendars, or proposal responses; photocopies documents as necessary; ensures documents are received by appropriate employees.
  • Maintains office and computer supply inventory for the area; orders supplies as needed to ensure adequate supply.
  • Contacts service personnel and coordinates service on office equipment to ensure continuous service.

Basic Qualifications

  • High school diploma or G.E.D.
  • Four or more years of administrative assistance experience
  • Experience working with administrative practices and procedures
  • Experience working with writing style such as grammar, sentence form, and structure

    Other Qualifications

    • Strong organization skills to balance work and prioritize tasks
    • Ability to work independently with minimal supervision
    • Good skills in utilizing presentation and database software and preparing presentation materials
    • Good communication skills
    • Good office equipment skills such as faxing and photocopying
    • Good personal computer and business solutions software skills
    • Good interpersonal skills for communicating with internal and external personnel of all levels

      Work Environment

      • Office environment - In Person Only (Not Remote)

    Additional Information

    Compensation for this position is based on individual skills and experience. Benefits include a variety of medical, dental and vision plans from which to choose, company-matched 401(k) plan, flexible PTO, 11 paid holidays per year, paid sick time, and employee wellness and discount programs.

How to Apply

Please go to our career site to apply with us directly by following this link:

jobs.gainwelltechnologies.com/Gainwell Technologies LLC/job/Denver-Administrative-Assistant-CO-80202-5267/793277400/
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