Within the Office of the Controller, Accounting Services, the Tax Compliance Accountant performs full professional accountant duties in applying accounting principles, techniques, methods, practices, rules and regulations in maintaining and reconciling the University’s financial records for the University’s tax obligations. This position serves as the school’s point of contract in the areas of non-resident aliens, unrelated business income (UBIT), sales and use tax compliance, 1099 reporting, 1042 & 1042S reporting, and international tax related rules and regulations. Additionally, this position reviews the hotel sales and use tax returns completed by third party. This role maintains all university business and tax licenses. It monitors and recommends improvements to the tax compliance program for the University. It maintains and updates the university’s “Tax Corner” webpage.

IND208

20% Performs the University-wide effort to identify taxable transactions. Must research, and understand tax law. Conducts research projects as requested from the Controller and other Office of the Controller managers, and analyzes complex and diverse information. Recommends work flow and procedures for all related duties and responsibilities. Assists the campus in mitigating tax risk exposures and proposes tax related policies and procedures. Serves as the point of contact and provides guidance to University departments in the interpretation of UBIT, sales and use tax, 1099s, and withholding tax processing requirements. Communicates with taxing authorities on behalf of the University, as necessary. Explains regulations, computations and procedures to external auditors on items specific to tax compliance. Excellent customer service skills are required with all departments, student clubs, and other customers.

15% Reviews all requests for establishing new and existing international vendors which includes, ensuring all appropriate IRS forms are completed, i.e. W-8, or W-8BEN. Glacier software expert. Exercises and maintains Glacier software for international tax compliance. This includes working with HR and Payroll for employee completion. Ensures all international employees are tax appropriately. Reviews Hotel sales and use tax returns performed by third party.
Receives notifications of all “hits” for sanctioned and debarred and researches for compliance. Maintains all business and tax licenses. Reconciles and records common app and parchment wires. Reconciles and manages deferred revenue acct 2500.

15% Prepares and submits quarterly sales and use tax returns for the University. Monthly review of all revenue transactions as well as all deposits against expense accounts. Reconciles and corrects entries to the tax liability accounts. Responsible for reviewing and updating the sales tax rate and taxation law changes. Provides approval of departmental coding for all new electronic store front setups. Ensures sales tax licenses are maintained and current.

15% Reviews, prepares and submits all the University’s IRS 1099 forms and reports to all appropriate regulatory bodies. In relation to issuing the 1099s monthly reviews are conducted on accounts payable payments to ensure vendors and payments are coded correctly, while making changes when necessary. Additionally, manual tracking is required of all gifts to ensure all necessary 1099s are issued. Ensures that 1099 reporting is accurate and in compliance with applicable laws and regulations. Recommends and implements additional procedures as needed for compliance.

10% Prepares and submits the University’s Unrelated Business Income Tax (UBIT) returns, which includes working with various campus departments ensuring activity is properly recorded and determining where the financial responsibility resides.

10% Monitoring foreign payees as they relate to non-resident aliens as vendors, employees, and grant and scholarship recipients. Examination and review of payments is required to ensure proper withholding tax for federal and local agencies. Preparation and submission of all 1042s as tax is withheld. Annual filing of withholding tax return for U.S. source income of foreign persons, Form 1042 & 1042T are required. Continued monitoring of new IRS regulations required.

10% Tax Compliance Accountant reviews all University deposits against expense accounts and provides approval. Also provides approval of FOAPALs for all new eMarket setups.

5% Other duties as assigned.

M-F 8-5; hybrid work schedule available